When it comes to organizing research, the humanities scholar has any number of options. Most of us need to be able to organize a mix of notes, images, articles, and other kinds of documents in a way that allows us to group them in different ways. My academic friends all have different methods for doing this. For example, some use Zotero and others use Word Documents and search them via OS X’s spotlight. I have tried both of these and I eventually decided that DEVONthink Pro Office (available for OS X) makes the most sense to me to store the ten thousand or so items that make up my dissertation research.
DEVONthink Pro scans paper documents and makes them searchable, imports email, and even downloads complete web sites. Add data of any kind, regardless of where it came from. Don’t fight the information flood alone. Let DEVONthink for Mac categorize documents based on how you filed similar documents before. If you’re like me and have a vast collection of files scattered throughout your Mac without any real organization, then I have a solution that will work for you – DEVONthink Pro Office.Here is an overview of DEVONthink Pro Office and how it works with ScanSnap on a Mac. DEVONthink Pro Office is a free-form database that stores and indexes all of your documents from scanned documents to.
While I spend quite a bit of time with this software every week, I am not an advanced user. Backgrounds 1 4 8. However, its basic features allow me to organize my research in a way that lets me see big chunks of it at the same time from a variety of different groupings and view options. Once the sources are in DEVONthink Pro Office, it largely gets out of the way so that I can focus interpreting the sources. The application’s ability to group, tag, and search documents as well as convert documents to full text makes it useful to me and has made my writing process easier.
- Nov 02, 2018 Download DEVONthink Pro Office 2.1 for Mac free latest version offline setup. The DEVONthink Pro Office 2.1 is a professional office suite to store, manage and organize the information. DEVONthink Pro Office 2.1 for Mac Review. A powerful productivity application providing complete support for creating, editing, managing and organizing the.
- DEVONtechnologies develops DEVONthink, DEVONagent, and other Mac and iOS apps for document and information management and web research.
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What is DEVONthink Pro Office?
DEVONthink Pro Office allows you to create a database for your research. Peakhour 4 0 6 download free. You can drag and drop your files into it, takes notes on them, search the database, and organize your stuff without leaving the program. I do a lot of research in digital archives, which DEVONthink Pro Office handles well – you can save items directly to it without having to download the item first and then drag it into your database. If you take digital images at brick-and-mortar archives, you can also import those images into your database. Once they are in your database, you can combine multiple images in a single multi-page PDF, and if it is a typed document, have DEVONthink Pro Office create a full text version for you.
General Organizing
My dissertation research in the DEVONthink Pro Office database. This is the view I use for browsing all my sources.
The basic structure of the Devonthink Pro Office database looks familiar – it is a series of folders that you create to hold different sources (mine includes typed notes, videos, photographs, scanned articles, etc.) Since my project relies on a historical narrative, the dates of the sources are important to me, so I put that information into the “Spotlight Comment” field, which allows me to sort my sources by date within a specific folder. After the date, I usually put the source’s bibliographic information into this field as well.
Devonthink Pro Office 2 1 For Mac Free Download 10 6 8
Tagging and Smart Groups
When trying to figure out which sources are compelling to group together, I find DEVONthink Pro Office’s Tags and Smart Groups helpful. As I read through a source, I tag it with relevant categories – like the date they were created and various topics that they engaged with. Then, using a Smart Group, I can ask the program to retrieve all the sources that meet various criteria. So, for example, if I want to see what material I had gathered that was created in 1963 and was about Buddhists in Vietnam (both tags I had used), I can see them all at the same time. Other times, if I am writing against a deadline, I will create a tag just for the chapter I was writing. As I tagged new items with that tag, they appear in the Smart Group and I can see how the chapter is developing at a glance.
I do the majority of my work from the “Smart Group” View. Once I use a source, I use a label (a slightly different categorization option from a tag) to mark it as “Used in Draft” or “Unimportant,” or I will remove the tag and kick it out of the Smart Group.
Searching and Full text OCR
Tagging items is made far easier by DEVONthink Pro Office’s excellent search function. (I originally had used Zotero for my research about four years ago, but its search wouldn’t pull up words from within my notes – that’s why I switched to DEVONthink. However, this might be fixed in a current version of Zotero.) DEVONthink Pro Office quickly searches everything you have, and then you can easily add tags to it. What makes this search better is DEVONthink Pro Office’s ability to convert digital documents to full text PDFs. Once the program converts them, you can search within them. While this conversion can take a long time if you are working with a lot of PDFs at once, I often just start it running before I go to bed and wake up to full text documents.
DEVONthink Pro Office does so much more than what I mention here, but for me, these basic features, plus the speed at which the application accomplishes them, keeps me from switching to a different option.
Other Resources
Rachel Loew’s explanation of how she uses DEVONthink Pro
Shane Landrum’s thoughts about DEVONthink Pro Office
Shane Landrum’s thoughts about DEVONthink Pro Office
Thoughts?
I am always looking to improve how I work with sources, so how do you organize your research? Feel free to leave a comment to get the discussion started.
If you’re interested in reading about organizing your research, you might find the following posts helpful: Comparing Research Managers — Zotero, Evernote, and DEVONthink Pro Office, Five Reasons to Use Evernote for Academic Research, and Doing Academic Research with Zotero.
Related posts:
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DEVONthink Pro 3.0
DEVONthink is DEVONtechnologies’ document and information management solution. It supports a large variety of file formats and stores them in a database enhanced by artificial intelligence (AI). Many document formats can be directly viewed, edited, and annotated. A powerful search language finds documents in an instant, smart groups keep them always at hand.
Sophisticated organization tools, AI-based techniques that handle even the largest collections, and numerous integration options make DEVONthink the work environment of choice for researchers, lawyers, and educators. Exporter for contacts 1 12 1 download free. Smart rules, flexible reminders, and deep AppleScript support allow automating even complex repeating tasks. And with its fast, reliable, and secure synchronization users keep their data available on all their Macs. DEVONthink To Go for iPad and iPhone completes the DEVONthink ecosystem.
- Keeps your data together
- Scans your paper
- Archives your email
- Assists you with A.I.
- Syncs your data securely
- Automates repeating tasks
- Lets you share your data
What’s New:
Version 3.0:
This long-awaited release debuts many exciting new features and improvements including: a new integrated user interface, custom metadata, reminders, and new automation options that are even accessible to non-programmers.
This long-awaited release debuts many exciting new features and improvements including: a new integrated user interface, custom metadata, reminders, and new automation options that are even accessible to non-programmers.
We have extended the capabilities of our already powerful search engine with search prefixes, like tags: and name:, to allow constructing more focused searches. Working with annotations and navigating PDFs is now easier and more efficient. A new OCR engine transforms scans into searchable PDFs faster and more accurate, the rewritten web interface supports teams with user and access permission management, and the new Sorter makes it easier than ever to add new data to DEVONthink. PDFs and images can also be imprinted with custom data, including Bates numbering. And if privacy is your concern: encrypted databases keep your data securely locked away from prying eyes.
In addition to the wealth of new features, DEVONthink has maintained and improved the core technologies you’ve relied on in previous versions. To make it easier to get started with DEVONthink, we have also thoroughly revised and rewritten the documentation, providing a handy and quickly accessible reference.
NOTE: Starting with this release DEVONthink requires OS X El Capitan (10.11.5) or later.